Privacy Policy for GolfSmart

1. Who is responsible for the processing?

GolfSmart processes personal data to deliver and further develop the service.

When a golf club uses GolfSmart for member follow-up, tournaments, communication, scorecards, statistics, or administration, the club may be the data controller for parts of the processing. In such cases, GolfSmart processes data on behalf of the club.

Privacy contact: post@bikubai.com

2. What data do we process?

We may process the following types of data:

We only process data that is necessary to deliver, secure, and improve the service.

• name
• email address
• phone number
• club affiliation
• membership information
• user role and access level
• login and account information
• handicap-related information
• scorecards and golf activity
• rounds, hole scores, tee selection, and statistics
• tournament registrations, results, and live scoring
• friend play, groups, and social activity in the service
• communication with a club or support
• technical data such as IP address, device type, browser, login times, and security logs

3. What do we use the data for?

The data is used to:

• create and manage user accounts
• provide access to member areas and club functions
• register and display scorecards
• calculate and display game analysis and statistics
• manage tournaments, registrations, results, and live scoring
• enable clubs to follow up members and activity
• send relevant messages, alerts, and information
• handle support and inquiries
• protect the service against misuse, errors, and unauthorized access
• improve functionality, user experience, and stability

4. Legal basis

The processing may be based on one or more of the following legal bases:

• contract, when the processing is necessary to provide the service to you
• legitimate interest, for example for security, troubleshooting, statistics, and improving the service
• consent, where required, for example for certain types of communication or optional features
• legal obligation, if we are required by law to process or store data

5. Sharing of data

We may share relevant data with the golf club or organization you are affiliated with when this is necessary for member follow-up, tournaments, club administration, statistics, or other use of the service.

We may also use technical providers for operations, storage, security, analysis, email delivery, and support. Such providers only get access to data when necessary to deliver the service.

We do not sell personal data.

6. Storage and deletion

We store personal data for as long as necessary for the purposes for which it was collected, or as long as we are required to store it by law.

When the data is no longer necessary, it will be deleted or anonymized.

Some data may need to be retained longer, for example history related to tournaments, results, accounting, security, or documentation.

7. Your rights

You have rights under privacy legislation. These may include the right to:

You may contact us if you wish to exercise your rights.

• information about how we process personal data
• access to the data we hold about you
• correction of inaccurate or incomplete data
• deletion of data in certain cases
• restriction of processing
• object to processing
• data portability where the conditions are met
• withdraw consent where the processing is based on consent

8. Security

We work to protect your personal data against unauthorized access, alteration, loss, or misuse.

This is done through access control, technical security measures, logging, routines, and limiting who has access to data.

9. Cookies and technical data

GolfSmart may use cookies and similar technology for login, security, user experience, analysis, and technical operation.

Necessary cookies are used for the service to function. Other types of cookies are only used where permitted or where consent has been obtained.

10. Changes to the privacy policy

We may update this privacy policy when needed, for example due to changes in the service, regulations, or how we process personal data.

The latest version will always be available in the service.

11. Contact

If you have questions about privacy or want to exercise your rights, you can contact us at:

post@bikubai.com

You may also contact the Norwegian Data Protection Authority if you believe that the processing of personal data violates privacy regulations.